Administrative Assistant - Energy Services
Description
Administrative Assistant – Energy Services
This position is responsible for providing administrative support to the Alabama Power Company Director of Energy Services, in support of the Energy Services Team. This individual helps provide support to leadership, team members across the state, as well as Marketing / Advertising and sales growth efforts in new revenue generation. Regularly works with others to build and maintain positive relationships with internal and external clients. Responsible for collaborating and assisting with planning and execution of corporate events and functions. Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization. Position requires occasional travel throughout the Company footprint, up to 10% of the time.
JOB DUTIES & RESPONSIBILITIES JOB REQUIREMENTS

Complete all expense reports for Energy Services Group- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task)

Tracking receipts and contacting team members to obtain when necessary.

Logging Lost receipt forms for Energy Services employees

Timekeeper for Energy Services Group

Process time adjustments when needed.

Set up meetings and meals for Energy Services team members as requested

Travel arrangements/reservations for Energy Services Managers

Coordinate logistics for Exhibitor Conferences

Register employees and set up hotel accommodations

Update Conference spreadsheet with Confirmation numbers and contact info

Assist with new employees on-boarding

Obtain APC Badge and access

Set-up Office, computer & phone

Order P-card & assist with activation and training

Coordinate with Financial team and Business Transformation administration on account number questions

Process sponsorships, Invoices & Check Requests as needed

Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts)

Maintain office supply cabinet and assist with keeping office area stocked and clean

Small event coordinator for internal/external collaboration and business development

Position is required in the office 5 days/week

EDUCATION REQUIREMENTS:

Two (2) years or more of vocational, college work or higher education degrees preferred

EXPERIENCE REQUIREMENTS:

A minimum of two (2) years of clerical /administrative, or customer service experience required

Proficient in Microsoft Outlook, Word, Excel & PowerPoint required

Knowledge of Oracle and Maximo preferred

Knowledge, Skills & Abilities: Behavioral Attributes:

Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment)

Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc.

Excellent communication skills, calendar management, scheduling, and logistic coordination

Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks

Ability to proactively prioritize and multi-task

Ability to make decisions and anticipate next steps

Ability to build and maintain relationships with the administrative staff of officers and directors

Excellent time management and organizational skills

Comprehensive knowledge of company operations, policies, and procedures

Must be a self-starter and be able to work independently

Ability to adjust to changing priorities

Other
Successful completion of the following:

Admin – SHL Assessment

Admin – Skills Assessment

Alabama Power provides the valuable combination of competitive prices, reliable electricity supply and unparalleled service to 1.4 million homes, businesses and industries in the southern two-thirds of Alabama.
Southern Company (NYSE: SO) is a leading energy company serving 9 million customers through its subsidiaries as of Jan. 1, 2019. The company provides clean, safe, reliable and affordable energy through electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company serving wholesale customers across America, a leading distributed energy infrastructure company, a fiber optics network and telecommunications services . Southern Company brands are known for excellent customer service, high reliability and affordable prices below the national average. For more than a century, we have been building the future of energy and developing the full portfolio of energy resources, including carbon-free nuclear, advanced carbon capture technologies, natural gas, renewables, energy efficiency and storage technology. Through an industry-leading commitment to innovation and a low-carbon future, Southern Company and its subsidiaries develop the customized energy solutions our customers and communities require to drive growth and prosperity. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and govern our business to the benefit of our world. Our corporate culture and hiring practices have been recognized nationally by the U.S. Department of Defense, G.I. Jobs magazine, DiversityInc, Black Enterprise, Forbes and the Women's Choice Award. To learn more, visit www.southerncompany.com.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Field: Administrative & Clerical
Job Type: Standard
Primary Location: Alabama-Metro Birmingham/Eastern AL-Birmingham
Operating Company: Alabama Power Company
Job Type: Standard
Travel (Up to...): Yes, 25 % of the Time
Union Covered: No
Work Location(s):
APC - Service Bldg. Bham Div - 1200 6th Ave North (1200BIRMINGHAM)
1200 6th Ave North
Birmingham, 35203
Req ID: APC2008255